The BEO becomes the day your team runs.
Upload the BEO — even a thick, multi-event one — and it comes back as a live timeline, setup checklists, and dietary and reference notes. In your venue's own words, never re-keyed.
Free for 60 days · No credit card required
A BEO is written for the sales office. This rebuilds it for the floor.
The upload doesn’t hand you another wall of fields to fill in. It reshapes the BEO into the one view your team actually works from on the day.
Service becomes timeline
Timed services turn into rows your team follows live, in order, by room.
Setup stays separate
Untimed prep becomes checklists, so the live timeline stays focused on service.
Uncertainty gets flagged
Ambiguous times and missing details are surfaced clearly instead of guessed silently.
Your venue's words, kept
Menu, setup, and reference notes keep the exact language your team already uses.
It reads the BEO like a captain would.
Not a generic PDF summarizer. It knows what a service block is, what a setup note is, and what needs a second look.
- 1
One PDF can hold a dozen events.
A full day of functions, or a three-day conference, comes in as a single file. It finds each event and the pages that belong to it, splits them apart, and links the days of a series so the run-of-show reads across the whole booking.
- 2
It organizes, it never rewrites.
“Host provides branded napkins. Hotel provides podium” lands exactly as written. The read classifies and structures — paraphrasing is where detail gets lost, so it doesn’t.
- 3
Tasks come with a where and a when.
Each task is tagged setup or during and attached to its service block, with its room and time. No “monitor the room” busywork — only tasks someone actually does.
- 4
You see it before it goes live.
Every extraction arrives with a confidence score for a quick review. Approve it, fix a detail, and it becomes the event. Nothing publishes behind your back.
When the BEO changes, you reconcile — you don't re-read.
- A manager re-reads a fresh PDF cover to cover trying to spot what moved
- The new guest count gets caught; the swapped entrée slips through
- Every change is hand-patched into the plan, with no record of who or when
- Staff find out the start time moved once they’re already in the room.
- Re-upload the revised BEO and see exactly what changed — count, timing, menu
- Reconcile those changes into the live event everyone is already working from
- Each amendment lands with a name and a time, right on the timeline
- Nothing silently overwrites the plan — you approve what gets applied
Get the first BEO in and watch the day build.
We set up your rooms and load your first week of BEOs with you. Free for 60 days, no credit card.
Get set up