From BEO to live event plan
Run the event. Leave the paper behind.
Upload your BEO once. BanquetAssist turns it into a live, mobile event plan your whole team can run, from setup and service through changes, requests, and breakdown.
Free for 60 days · Personalized onboarding · No credit card required
EncryptedRole-based accessYou own your data| Account: | Meridian Social | Event Date: | Sat, Jul 18, 2026 |
| Post As: Address: | Birthday Celebration 482 Oakmont Lane Raleigh, NC 27608 | Contact: Phone: Email: | Jordan Avery (919) 555-0142 jordan.a@email.com |
| Event Time | Function | Room | Agr | Exp | Rental |
|---|---|---|---|---|---|
| 6:00 - 10:00 PM | Birthday | Ballroom | 50 | 50 | $0.00 |
Plan on desktop. Run it from the floor.
Managers build and adjust the event on desktop. Captains, kitchen, and floor staff run it from their phones, and every change reaches everyone the moment it happens.
The count drops to 42 at 6 p.m., and the kitchen still plates for 50. Not here. Change it once and every screen updates before the next course.
The dietary note is on page 4 of a BEO nobody re-read before doors. Not here. It surfaces on the floor the moment doors open.
The BEO is where the day starts, not where it stays.
Everyone works the event from the same live page. It's built from your BEO, then kept current with every note, photo, change, and check-off as the day runs, each with a name and a time.
- The whole picture, up top.
- A record that fills itself in.
- One page, everyone on it.
Don't dig through the BEO. Just ask.
Ask any event a question and get a straight answer from the live details: guest count, what's next, dietary needs. And when the BEO's incomplete, it tells you what's missing and who to call instead of guessing.
What's changed since the BEO?
One change since the BEO: guest count 30 → 25 at 12:30, by Ray. Menu, room, and timing are unchanged from the original.
Two more waters, please
Can we get another bottle of the Pinot?
AV: mic 2 is cutting out
Guests ask. Staff answer. No missed requests.
When a guest needs something, the right person knows in seconds. Requests route straight to the on-duty team and land on the event's chat thread. Logged, tracked, and never lost to a radio call. A QR code at each table or room is all it takes.
Built into the same live timeline your team is already running.
Every event teaches the next one.
Staff turn over. The memory doesn’t. Every recurring note, correction, and pattern is captured automatically, then surfaced the moment the same client books the same room.
A new captain opens the event and already knows what the last one learned, without anyone having to remember to tell them.
Always two-phase. Patio first. Usually salmon.
Always needs a podium + two extra AV mic packs.
Bride is gluten-free. Prefers east ballroom.
Recaps are done before your team leaves.
The recap never gets written, so next year starts from a blank page. Here, it writes itself. The moment the event ends, every amendment, note, photo, and request rolls up into a finished draft, built from what actually happened, not what someone managed to remember.
Learn more25-guest corporate lunch delivered on time in the Grand Ballroom. Two-phase service with patio opening at 11:30.
Guest count 30 → 25 at 12:30 · by Ray
- ·Mic 2 cut out during toasts. Swap before next event.
- ·Client loved the patio transition. Repeat for summer bookings.
- Rounds of 10 · ivory linens
- Head table · 8 seats
- Podium + mic check
- Centerpieces placed
Old-school paper to-do lists, printed from the BEO.
Some crews run on paper, and that’s fine. Print the day sheet and a checklist for every station — straight from the same plan, with room for the notes that never make it onto a BEO.
One print, the whole day
A day sheet up front, then a station page per event — set type leads every page so the flip crew knows the room at a glance.
Checkboxes and write-in lines
Everything from the BEO as a checklist, plus blank lines for the off-BEO calls that always come up on the floor.
No phone required
Clip it to the board or stuff it in an apron. The same plan your team runs on-screen, on paper.
Built for venues that run real banquets
Common questions, straight answers.
The questions GMs and captains ask first. Full list lives on the FAQ page.
Re-upload the amended BEO and BanquetAssist reconciles it against the original. Each change (count, timing, menu) lands on the live timeline with a name and a time, and nothing overwrites the plan until you approve it. Your team sees what’s different the moment it’s applied.
Most do, because there’s nothing to learn. The timeline shows what’s next for their role on whatever phone or tablet they already carry. No app install, no login chase. We onboard your team personally during your first events.
Most venues are live in under a day. Upload a sample BEO, invite your team, and the timeline, requests, and recaps are ready to use. We handle onboarding personally during beta.
No. BanquetAssist reads standard PDFs and scanned images (JPG/PNG). Details are extracted automatically. Keep building BEOs the way you do today.
Your next event could run on this.
Tell us about your venue and we'll handle the setup: your rooms, your first week of BEOs, your team trained. Free for 60 days, no credit card, and we stay with you through your first few events.
Get set upBuilt by a banquet manager who still runs events.
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